Registration: Subsequent years

Below you will find information on how to register online for PhD studies at UAB. There are 6 simple steps:

  1. Online registration
  2. Calendar and annual review of which you have to register
  3. Prices and methods of payment
  4. Personal data management
  5. Student card
  6. Check the Frequently Asked Questions

 

Each year you have to register for the PhD, as long as you passed the annual progress review for the previous year and this appears on your academic transcript. (See your academic transcript). Remember that your user name is your NIU or NIA code (which are the same).

If you do not register during the established period it is assumed that you have left the PhD programme and you will forfeit your right to admission and to a place.

You can register by clicking on the following link:

PhD online enrolment

Below is a short video tutorial to show you how to register on line:

Video tutorial to show you how to register on line

(Vídeo in catalan, working on translation)

If you do not have a password to register, you can get one at the ‘Password management’section.

You can check if your device settings is appropriate to formalize the self-enrollment by clicking this link.

Remember that for registration or any other online procedure with the UAB you can use any computer with an internet connection. You may experience problems connecting to external websites if you are using a corporate computer. Check that your workplace has computers with free website access. If you have any problems you can check the technical requirements at this link.

NEW! When you register on line you can also manage your direct debit payments from a Spanish or European bank account, or a bank payment card. Payment using a bank card can be made even if you are from outside the European Union. If you choose this option remember to choose the Point of Sale (POS) option on the fees payment screen.
Payment by bank transfer is not accepted.

If you are a PhD student from abroad and you have to renew your study stay authorization (TIE), you can still register on line. To renew your study stay authorization (TIE) you can present a printed copy of the online-registration document and a copy of proof of payment of the fees either by direct debit or by bank card.  

If you have problems registering for the first year of the PhD in person, please contact ed.matricula@uab.cat (closed in August) (if you send an email, you must identify yourself by indicating your ID / passport, NIU, name and surname).

At the end of the self-enrolment process, when you make the confirmation, you will obtain the supporting document of the registration that you can save on your computer or send it to you by email. You can present this document to third parties as proof of registration, together with proof of payment (direct debit charge or receipt of the card charge).

Once you have made the confirmation, the registration is recorded and you will not receive any other communication from the university as you have done it.

 

Registration calendar

  • Term extended until November 30


You must register for the annual review as a subject using the following codes:

Annuel review Annual review code
Second 69502
Third 69503
Fourth 69504
Fifth 69505
Sixth 69506
Seventh 69507
Eighth 69508

Fees: for the academic year 2020-2021, the cost of the fees is as follows:

  • The total amount is  €542.04.
    The fees include:
    • Supervision, tuition and continual assessment of the doctoral thesis: €401.12
    • Management of the academic record: €69.80
    • Specific and management services for learning: €70.00
    • Insurance:
      • Scholarly (obligatory for 28 years or under): €1.12

Complementary insurance: NOT INCLUDED IN THE STANDARD FEES. Complementary insurance is a service offered by the university to cover accident and travel insurance and is available to all students registered at the UAB. If you wish to take out complementary insurance you must do so at the time of registration. If you are thinking of taking part in an exchange programme outside Spain or you are spending a research period abroad you should take out complementary mobility insurance.
The Doctoral School recommends that you take out complementary insurance for your PhD studies.

Scholarchips and grants:
If you are a grant holder or have some other kind of financial aid,check the prices that will be applied in this document. If your scholarship is not listed in this table, you must pay the registration fee (CONACYD -Mexico- doctoral students must pay the registration fee).

If the scholarship or scholarship contract or a grant to pay the tuition is awarded in one of these institutions, you mus send and email to ed.matricula@uab.cat, indicating your full name, the NIA / NIU and the name of the specific institution that is responsible for the amount of your tuition. The Doctoral Scholl will make a registration by invoice and will send you the proof by email. The procedure to make the payment will be managed between the Doctoral School and the institution.

If you are unable to register on line because you are a grant holder or have some other kind of financial aid that is not in the document indicated in the previous point, you can contact the Doctoral School (ed.matricula@uab.cat).

If you have any other kind of fee reduction (large family card or registered disabled) check that this information appears on the Registration Payment tab.

If you are the holder of a Large Family card or certification of any degree of disability issued by the Government of Catalonia and / or you have renewed it in the last year, and you have not provided us with it, you need to send a copy before self-registering to ed.matrícula@uab.cat (you must identify yourself by indicating your ID / passport, NIU, name and surname).

If your large family card or certification of any degree of disability is issued by the rest of the communities in Spain or you have any other documents accrediting a reduction in the cost of  the registration fees, please send a copy, before the self-registration, to ed.matrícula@uab.cat (you must identify yourself by indicating your ID / passport, NIU, name and surname), to study if you have the right to the deduction. Later you have to send us by post an attested copy to the following address:

Atenció a l'Usuari
Doctoral School
Floor 3 - U Building
Travessera de Can Miró, s/n - Campus UAB
08193 - Bellaterra (Barcelona)

Attention! At the time you enroll, you will also be asked if you want to pay the following optional fees: SAF, Fundació Autònoma Solidària and Complementary Insurance. If you want to pay them, you only need to mark them. You do not have to select the rest of the rates that appear on the same screen.

Methods of payment:
To make the self-registration you only need to have a bank card or a bank account (Spanish or European direct debit) where you want the registration fee charged

  • Payments made by bank transfer are not accepted.
  • Payment by direct debit
    If you wish to pay with a bank account, you must fill in this document an send it to ed.matricula@uab.cat.
    If you opt to pay in three payments you must self-register before 30 October by direct debit from a Spanish or European bank account.
    If you pay by direct debit from a Spanish or European bank account it is important to make sure that you have the required amount in your account as you will be charged from the same day on which you register. You will probably receive an email reminding you that the charge will be made to your bank account
  • Payment by bank card
    Payment by bank card can also be made even if you are from outside the European Union. If you choose this option, remember than on the registration settlement screen you mus clict the POS-Terminal point of sale option.

For more information about payment methods, payment dates, etc. please click here.

Once you have registered if you do not make full payment of the fees you will be charged a surcharge on the next payment. See here the consequences of non-payment of fees.

If you have already paid the registration fee and need an invoice for a company or institution, you can request it by mail to ed.economia@uab.cat (you mus identify yourself by indicating your ID / passport, NIU, name and surname), indicating your personal data and the data of the company or institution in this invoice request (it is essential to fill in all the data requested by the document in order to manage it). Check this list if the company or institution that pays for your registration is registered. If it is not, you must also fill, in typescript, this document.

You cannot self-register:

  • If your fees are being paid by a third party (company or institution) we can issue an invoice for this third party, but you will not be able to self-register. To do this, you must send this invoice request to ed.matricula@uab.cat, indicating your personal data and the data of the company or institution, and the Doctoral School will register and send you a copy by email. Check this list if the company or institution that pays for your registration is registered. If it is not, you must also fill, in typescript, this document.
  • If your registration fees are being paid in full or in part by one of the cost centres of the UAB , you will not able to self-register. To do this, you must send the documents that proves that you are the beneficiary of the free programme, digitally signed by the person in charge or the cost center, to ed.matricula@uab.cat, indicating your personal data and the data of the company or institution, and the Doctoral School will register and send you a copy by email. For more information please contact the coordinator of your PhD programme.


Optional fees:
Other optional services that you can pay for when you register. These services ar not mandatory, but are VOLUNTARY.

  • Physical Activity Service (SAF)
    You can sign up for the physical activity service when you register except if you are a new student or you have a contract with the University Village. The monthly payments are charged by the SAF by direct debit to your bank account. To get your SAF membership card  you need to go personally to the SAF office before 31 December with proof of registration and your bank details. If you want to cancel your membership after registering any payments made will not be returned. You can find more information at the SAF website.

  • Fundació Autònoma Solidària (FAS)
    You can make a voluntary contribution of €15 for activities of solidarity and cooperation for development. You can find more information about the 0.7% campaign and the projects of the foundation at the website of the Fundació Autònoma Solidària.

Other optional services offered by the UAB which you can sign up for once you have registered: for the PhD:

 

Debtors Maintenance (customers) - Doctoral School (Microsoft Excel related file, )
PhD Administrative Services Fees 2020-2021 (PDF, )

Check this link in relation to personal data.

 

If you need to renew or replace your student card you should choose the option “Request a university card” at the “Services” section of http://sia.uab.cat.

Institutional email address of the UAB. Remember that all communications will be sent to your institutional UAB address. In this link you can see how to redirect it to your personal email. If you have doubts, you can consult cas@uab.cat.

 

  1. Identify yourself correctly
    If you need to send us an email message, you must identify yourself indicating your ID / passport, NIU, name and surname.

  2. I don't remember the NIU / NIA or the password
    The NIU / NIA and password are the same ones that you used to pre-register for the PhD programme and that will accompany you throughout your student life at UAB. If you don't remember them, you can process them again from the intranet, at sia.uab.cat. If even so, this is not generated or you continue to have problems, you should contact the Computer Service through the email cas@uab.cat.

  3. How do I know if I can already enroll?
    First-year students: You must wait to receive the letter of admission from the Rector, even if you have already received the agreement of the coordinator or the Department.
    First-year students with training supplements: The Doctoral School will contact you by email to enroll..
    Students from other courses: You can self-enroll once the review grade for the current year appears in your academic record.

  4. I cannot access the application. Incidents
    If once identified with your NIU and password, the application shows you the following error messages:
    Enrollment file for the academic year of enrollment (Ref. ER0039): The enrollment period for the following course has not yet been opened. You must consult the enrollment calendar at this link.
    You cannot continue the enrollment process because there are pending subjects to qualify in your academic record, or there are pending acts to close: The rating of your last review does not yet appear definitively in your academic records, so you must wait until it has been incorporated in order to enroll.
    Without appointment: Contact the Doctoral School (ed.matricula@uab.cat). We may have to act on your file.
    There is no file: Check that you have received definitive admission to the doctoral program. If the admission is conditional, you must send us the master's degree to ed.admissions@uab.cat so that the admission becomes final and you can enroll.
    Economic defaulting: The tuition for the previous year is missing or there is a debt with any other UAB center. If your previous registration has been paid by a third party and this message appears, contact the Doctoral School (ed.matricula@uab.cat).
    Non-economic defaulting: Some important documentation is missing from your file that has been previously claimed. Contact ed.matricula@uab.cat.

  5. Can I modify my personal data?
    Yes, on the first screen you can modify your personal data. If you have to modify the name, surname, date of birth or the DNI / NIE / passport number, you will not be able to do it, you must contact ed.expedients@uab.cat and we will provide you with information on how to do it once you have managed the enrollment.

  6. It does not allow me to go to the next screen
    Check that you have filled in all the required fields, as well as marked the acceptances of privacy and data protection policies.

  7. What subject do I have to select?
    You must enroll only and exclusively the subject corresponding to the review you have to take in this academic year:
    69501 - First review (of the first course)
    69502 - Second review (of the second course)
    69503 - Third review (of the third course)
    and consecutively for the rest of the courses.
    If you also want to deposit the thesis, you must register the corresponding review and, once you have recorded the deposit online, the School will send you instructions to self-register the thesis deposit.

  8. If I have to take training supplements, how do I enroll them?
    You will receive an email message from the Doctoral School that will tell you how to do it.

  9. Complementary insurance: how to contract it and what it includes
    On the economic data screen you will find the option of an optional rate (complementary insurance) that you must mark for your contract. This insurance is mandatory for PhD students who work in laboratories, make stays in the Spanish state or are users of the SAF. If you need to know the insurance coverage, you can check this link.

  10. I have some tuition bonus (Large Family / Scholarship / Disability / Victim of terrorism / Victim of gender violence) and the tuition discount is not being applied to me
    You must send the document that accredits you as a beneficiary of any of these grants, contemplated in the Public Prices Decree of the Generalitat de Catalunya, to ed.matricula@uab.cat, so that we can update it in the system before you record the self-enrollment and thus the discount can be applied directly. 

  11. What concepts from the 'optional rates' section can I select?
    The concepts applicable to PhD studies, depending on the situation, are the following:
    Equivalence Rate of Foreign Studies title: It must be selected if you have accessed the doctorate with a foreign degree and only the first year of enrollment. If you do not, you will be charged surcharges for non-payment.
    SAF fee: You can contract your subscription to the SAF through the self-enrollment, but you must contact the SAF for any other procedure. Remember that you must also mark the complementary insurance.
    Complementary insurance: Optional. Check the information on this link.
    Mobility insurance: Optional (specific and mandatory if you are staying abroad). Check this link.
    UAB Solidarity Contribution: Optional. Check this link.

  12. When to select the thesis deposit code?
    The thesis deposit code (code 68000) does not have to be selected until you have made the online deposit of the thesis and the School authorizes you.

  13. I access with a foreign degree. What is different?
    Remember to select the Equivalence rate of the Foreign Studies title that will only be necessary for your first enrollment. You can check more information at this link. If you do not, you will be charged surcharges for non-payment.

  14. Payment methods and terms
    If you register before October 30 and choose the payment option by direct debit, you can select the payment divided into 3 installments (without interest).
    The self-registration allows payment by virtual POS (bank card: Visa, Master Card, etc.) and by direct debit (Spanish and European accounts). You will find more information about payments and terms at this link.

  15. My research center or company takes care of the amount of my registration and wants to make the payment directly
    You will not be able to self-enroll. You must send us an email to ed.matricula@uab.cat, iindicating your data and the supporting documentation. You have more information on this link.

  16. If I choose to pay by direct debit, when will I be charged the registration fee?
    Once the enrollment is formalized, surely that same week or the following week they will pass the charge on you.
    If more than 15 days have passed since the registration was formalized with an account from the Spanish state and you have not been charged, contact us at ed.matricula@uab.cat.

  17. I need an invoice for the payment made
    You must send an email to ed.economia@uab.cat indicating your personal data and the data of the company or institution in this invoice request (it is essential to fill in all the information requested by the document in order to manage it). If it is the first time that this institution will pay a tuition at the UAB, you must also complete this documentin typescript.

  18. How can I deliver the SEPA document?
    You can send it, once you have completed it, by mail to ed.matricula@uab.cat.

  19. How can I check that my registration has been recorded correctly?
    From sia.uab.es (Students / Registration and File / Consultation and reprint of the registration) you can check if your registration has been recorded correctly, download it and print it as many times as necessary.

  20. Can I change the permanence regime?
    If you want to change your permanence regime, you can do so once the first-year enrollment has been formalized. Check this link.

  21. Can I request a temporary withdrawal?
    If you want to request a temporary withdrawal from the doctorate, whether it is due to illness or if it is voluntary, check this link.

  22. How can I access the Virtual Campus?
    Connect through this link.

  23. How can I access my institutional email address?
    Connect through this link.

  24. Information on equality
    Check this link.

  25. How I can justify that I am enrolled at the institution of scholarship or other?
    You can always obtain the document that was generated when confirming your registration (see FAQ 19). You can download it, you can print it or you can send it by mail to the two email adresses: the institutional one provided by the UAB (name.lastname@e-campus.uab.cat) and the personal one that you have provided us.