What should I keep in mind before applying for the online deposit?

If you have to deposit the thesis and you are enrolled in any of the PhD programmes listed below, you must, prior to making the deposit, go to Turnitin to assess the similarities of your thesis file.

• Bioinformatics (*)
• Catalan Language and Literature and Theatre Studies (*)
• Chemistry
• Clinical and Health Psychology
• Cognitive Science and Language (*)
• Communication and Journalism (*)
• Comparative, Polítical and Social History (*)
• Computer Science (*)
• Environmental Science and Technology
• Gender Study: Cultures, Societies and Policies (*)
• Human Security and Global Law
• Neurosciences (*)
• Politics, Policies and International Relations (*)
• Sociology (*)
• Translation and Intercultural Studies

For the PhD programmes that participate in this pilot test, it is mandatory to include the two documents indicated below on this page. For the PhD programmes that begin to participate in this second pilot test (indicated with an asterisk), the obligation will begin with the deposits that are recorded as of 06/21/2022 (included).

Once you have obtained the Turnitin report (which contains the percentage of similarities and the shaded text of the PhD thesis), you must incorporate it as a file when making the online deposit (document 44). You must also include this document as a sworn statement and in case you have to indicate the reasons for the similarities detected (document 45), if any.

If you have any questions about the software, check out the Turnitin help pages. For other questions, contact the Coordination of your PhD programme.

Below you will find a set of resources to help you learn more about this software:

• Video: How to access your account
• Video: How to access your reports
• PhD students User's guide

• How do I access Turnitin?
  Whether you are a doctoral student or thesis director or coordinator of the doctoral program, to access Turnitin you need to do so with the UAB institutional email. In the case of students, it is the one that ends in @autonoma.cat and in the case of academic staff, it is the one that ends in @uab.cat. If you have any problem, contact cas@uab.cat.

• When can I access Turnitin?
  You will be able to access Turnitin when you have received an invitation email sent by the same program to your UAB institutional email. The subject of the email will be You have been enrolled ia a Turnitin class by your instructor, and the sender will be Turnitin No Reply <noreply@turnitin.com>.

• I have not received the invitation email, what do I do?
  If you need to access Turnitin and you have not received the invitation, let us know by sending an email to directora.doctorat@uab.cat.

• I don't have an institutional email address from the UAB. How do I access it?
  If you are a thesis supervisor external to the UAB and you do not have an institutional e-mail from the UAB, you must contact ed.intranet@uab.cat.

• What documents can I validate with Turnitin?
  You can use the similarity detection program for everything related to your thesis and your research line.

• How long do I have access to Turnitin?
  Until the moment you make the deposit of the thesis.

• What is the UAB criterion to know if there is plagiarism in a thesis? Is it determined from a percentage X?
  As a general idea, the Turnitin program in your report only detects similarities, which is not the same as detecting the degree of originality of the work. To establish the degree of originality of the text, it is necessary to make an interpretation of the report, starting not only from the % of similarity, but also considering the type of similarities found and whether the sources are from the same author or not.
  This percentage and the interpretation of the types of similarity will change significantly according to the area of knowledge of the thesis and depending whether the results of the thesis have been already published or not. For example, in experimental theses, it is normal to find similarities in the description of the methods used, since they are often already established. Obviously, if some publications have been derived from the thesis, it is normal that similarities are also found between the thesis and these works.
  For this reason, neither the Permanent Board nor the Escola de Doctorat have established any percentage of similarity that defines whether or not a work is original. It is in the acceptance report of the thesis deposit where the director / tutor of the thesis, based on the percentage of similarity and the type of similarity found, decides whether to validate the thesis as original. It will be the director / tutor of the thesis who in the text of his/her report can justify, if necessary, the validation of the thesis as an original text.
   
• The biggest problem is that several chapters or parts of my thesis are published (or are in the online repository), so the program detects a level of similarity of 100% in these chapters. Is it considered plagiarism?
  This can happen, and if, as in this case, the author of the published works corresponds to the author of the thesis, it is clear that the percentage of similarity due to these coincidences does not affect the originality of the manuscript.
   
• In relation to the bibliography, the program considers that it also has a similarity level of 100%. Is it considered plagiarism?
  For this situation it is foreseen that a filter can be used to exclude bibliography. This screenshot shows how this filter can be activated.
  You must click the icon represented by a funnel and activate the options to exclude the bibliography and to exclude citations. Activating this filter will also reduce the percentage of similarity.
  You can also apply a filter by number of words or % of text, to avoid the similarities of the most frequent combinations of words used in your text.
  
   
• As for my thesis, as a doctoral student, how can I justify this level of similarity (by publication of articles, etc.)?
  In the sworn statement (affidavit) you must include the reasons for the similarities detected. The director / tutor of the thesis will be the person in charge of validating the originality of the manuscript. He/She will justify and validate, if necessary, the degree of similarity in his/her report.

Before registering the deposit request, check that the persons listed as directors and as guardian are the correct ones. If not, do not record any details of the deposit and follow as soon as possible the instructions that you will find on this same page, in the section “Changes of directors and tutors”.

If you have external directors to the UAB you must, before starting the deposit, contact ed.intranet@uab.cat since they do not yet have access to validate the thesis deposit.

In this video you will find information on how to enter your activities in your academic record.

Before requesting  to deposit your thesis online you should have carried out all the obligatory activities (indicated by a blue icon). Remember that you should have filled in all the details and uploaded the documentary evidence on the application. They must also have been validated by your supervisor or tutor.

Remember that together with the copy of the thesis, you must send your activities document to the members of the examining board. To obtain it, you only need to enter your virtual file, in the "activities document" tab. At the bottom of the screen, you will find a button that says 'Print'; you must click and a PDF will be generated with the information that you can send to the members of the examining board.

Compulsoty documents:

• The thesis file.
• A sheet with the names of the members of the examination panel (not necessarily signed).
• Any documents required by your PhD Programme.

Documents which will be required if you make any of this requests, and which should be uploaded in the 'Attach documents' section:

• 2 reports for the International Doctoral Research Component.
• Document containing the decision on whether the thesis may be written in a language other than Catalan, Spanish or English.
• Document containing the decision of acceptance of a thesis as a collection of articles by the PhD Programme Academic Committee.

If the PhD Programme has authorised the presentation of the thesis as a collection of articles, you should indicate this in the online request form.

The request will be considered incomplete if you do not upload all the required documents or information.

• PDF. The thesis document should contain the entire content of the thesis. If there are restricted access articles, please indicate the DOI in the corresponding section. See the FAQs section.
• The file should not be protected by a password.
• The names of the files that are incorporated (that of the thesis, that of the examination board sheet ...) cannot contain accents or special characters (_ - "/ etc.), only letters of the alphabet.

(Video in Spanish; click on the CC button to display the English subtitles)
 

Here you can find the examination panel models to fill out and upload in the 'Attach Documentation' section. It is mandatory to include this document to submit the application correctly:

• Examination panel proposal sheet
• Examination panel proposal sheet for thesis in cotutelle
• Examination panel proposal sheet for thesis with International Doctoral Research Component

Panel members: only one of the three panel members may be from the UAB or the institutions collaborating with the School for Doctoral Studies or the PhD Programme. 

Reserve members: If on the day of the thesis defence one of the members of the examination panel cannot attend, they can be substituted by a reserve member, taking into account that only one of the members of the final composition of the panel may be from the UAB or the institutions collaborating with the School for Doctoral Studies or the PhD Programme. It is therefore recommended that at least one of the reserve members is available on the day of the defence in case they have to substitute one of the original members.

Remember that the thesis supervisors, or ex-thesis supervisors, or academic tutor, or ex-academic tutors, or responsible for the stays for the International Doctoral Research Component, or co-authors of the articles cannot be part of the examination panel.

Attention! All the members of the examination panel that are already registered in our system have the UAB as their linkage. In case it is not correct, the appropriate origin must be modified and indicated (University, institution, etc.). Above all, we must not re-register them as external professors.

The thesis file should contain the thesis in its entirety, with the exception of theses subject to data protection or thechnological transfer processes.

Follow the formal criteria for presenting a PhD thesis.

Can I upload a replacement thesis fila?
See the FAQs

What do I have to know about Intellectual Property and Open Access?

We recommend you to make a complete impression of the thesis before attaching the copy in the application to detect possible pagination errors, graphics, images, personal or third party personal data, etc ...

On this page you will find the information on how the composition of the examination panel should be.

Ask the Coordinator of the PhD Programme (the department or institute responsible for your PhD) about requests to write the theses in languages other than Catalan, Spanish or English and the length of time in advance that this request should be made. You should upload the document containing the decision on your request in the ‘Attach documents’ section. 

If your thesis is being co-tutored please see the information on cotutelle.

In this webpage you will find a collection of the most frequently asked questions which can offer information and advice about intellectual property and open access, which carried no legal status on the part of the Universitat Autònoma de Barcelona. You can access the information by doing a search or browsing the subject specific folders.

In the online request form you should tick the corresponding box and attach the expert reports in the ‘Attach documents’ section.

See more information about the International Doctoral Research Component.

In the online request form you should tick the corresponding box.

See the procedure for the Industrial Doctoral Research Component.

You have to make a request to do so one month before you begin the process of requesting to deposit your thesis on line, by writing to: ed.comissions@uab.cat.

Check the procedures and decisions of the Standing Committee

You have to submit the request to the Permanent Board prior to starting the online deposit application at: ed.comissions@uab.cat (about two months before starting the deposit).
You will find the documentation that you have to present in this document. The document NOT ENCRYPTED, you can send it by email to the address ed.comissions@uab.cat or take it personally to the Doctoral School and deliver it to the director of the School or to the head of the Doctoral Technical Unit.

In the online deposit application, you must ONLY include the ENCRYPTED copy of the thesis and the rest of the documentation of the usual deposit procedure. Remember that the form to inform the defense that you use must be the specific one for the thesis under protection (Thesis subject to protection processes or technology transfer).

For more information:
https://www.uab.cat/web/study/phds/theses-under-protection-1345791940706.html
https://www.uab.cat/web/estudiar/doctorado/junta-permanente/solicitudes-1345790822194.html

First you need to check at sia.uab.es (Online services and procedures/Research Monitoring) that the supervisor(s) and/or tutor named are those currently working with you on your thesis. If there are any changes or if the information is not correct you should contact the Doctoral Programme Coordinator (Department/Institute responsible for your PhD) as soon as possible.

In this link you will find the form to request the change of the thesis supervisor or the academic tutor of your thesis.

In the event that with this change you incorporate an external director, you must also attach this form of the external director to the UAB (download the form here).

Remember that if you modify one of your thesis supervisors or academic tutor, you must sign another commitment document.

Consult the information to do the self-registration of the thesis.

If you are the holder of a Large Family card or certification of any degree of disability issued by the Government of Catalonia and / or you have renewed it in the last year, and you have not provided us with it, you need to send a copy before making the deposit to ed.matrícula@uab.cat (you must identify yourself by indicating your ID / passport, NIU, name and surname).

If your large family card or certification of any degree of disability is issued by the rest of the communities in Spain or you have any other documents accrediting a reduction in the cost of  the registration fees, please send a copy, before making the deposit, to ed.matrícula@uab.cat (you must identify yourself by indicating your ID / passport, NIU, name and surname), to study if you have the right to the deduction. Later you have to send us by post an attested copy to the following address:

Atenció a l'Usuari
Doctoral School
Floor 3 - U Building
Travessera de Can Miró, s/n - Campus UAB
08193 - Bellaterra (Barcelona)

The regulations state that thesis defences must be on-site. In duly justified cases, defences may be held in which some or all of the people involved are connected online. You must apply two months before the date on which you wish to defend your thesis.  On this page (in Spanish) you will find the form and all the other information.

We would like to inform you of the academic regulations of the UAB for the format of your thesis (Chapter III. The document of the PhD thesis). You can also find related information on the Recommendations for preparing doctoral theses webpage.

For more information about the compendium of publications, see this link.

Consult and review your data of the access studies, such as that the indicated university where you did the studies that have given you access to the PhD is the correct one.

You can consult it in Sigma (Consulting the academic record and grades), in the section 'My access data'. In the event that there is any information that is not correct, you must send a message as soon as possible to ed.expedients@uab.cat.