Thesis defense

Please see the section "Deposit".

The Christmas and Easter breaks and the month of August cannot be taken into account when calculating the thesis deposit dates.

See also the section of the TESEO database page and digital versions of theses for the TDX database.

For any enquiries about the doctoral thesis deposit, please write to: tesis@uab.cat (if you send an email, you must identify yourself by indicating your ID / passport, NIU, name and surname).

The School for Doctoral Studies attaches to the PhD student's academic records all documents pertaining to the evaluation of the thesis produced by the doctoral programme’s academic committee.

At least two years must have passed between registering the thesis project and depositing the thesis. Theses are deposited at the School for Doctoral Studies, on presentation of the following documents.
  • Report from the thesis supervisor (and the tutor, if one has been appointed or, exceptionally, authorisation from the delegate committee for postgraduate matters, which has to match the thesis to the initial project and, where applicable, justify changes made).
  • One copy of the doctoral thesis. This copy will eventually be sent to the Library Service.
  • A proposal for appointing the examining board made by the doctoral programme’s academic committee.
  • In order to store the thesis in the TDX repository, a CD-ROM with the following contents:¹
    • The complete thesis.
    • A summary of the thesis in the same language as the thesis itself (maximum length: 600 words, maximum 1 side).
    • An English translation of the summary. If the thesis is written in English, the translation should be into Catalan or Spanish (maximum length: 600 words, maximum 1 side).

Materials submitted to the School for Doctoral Studies cannot be returned after being digitally edited.

When depositing the thesis at the School for Doctoral Studies, you must sign the contract for editing it (downloadable here).

¹The following are the appropriate programmes for digital editing of doctoral theses: Adobe Acrobat, Microsoft Word (versions subsequent to 5.0), LaTeX (versions subsequent to 1990), Openoffice, Quarkxpress and Indesign.

The summaries must be in an editable text format (not pdf).


Once the thesis has been deposited the School for Doctoral Studies will notify all the university's departments and research institutes.

During a period of 7 natural days (the deposit period) from the day after this notification, PhD holders may send their observations on the contents of the thesis to the Doctoral School.

Once the deposit period is over, the rector's delegate for doctoral studies, by delegation of the doctoral programme’s academic committee, decides whether to authorise the public defence of the thesis, after considering any observations made. If the defence of the thesis is not authorised, a written explanation is sent to the PhD student, the thesis supervisor and the doctoral programme’s academic committee.
  1. Once the thesis defence has been authorised, the rector's delegate for doctoral studies, by delegation of the doctoral programme’s academic committee, appoints the examining board, composed of three incumbent members and two stand-in members.

  2. Only one of the three incumbent members of the examining board may be from the UAB or from partner institutions of the School for Doctoral Studies or the PhD programme. Likewise, only one of the stand-in members may be from the UAB or from partner institutions of the School for Doctoral Studies or the PhD programme.

  3. All members of the examining board must be PhD holders with recognised research experience. Automatic recognition is given to university lecturers or researchers who belong to public or private research centres. The rector's delegate for doctoral studies, by delegation of the committee for graduate studies, may exceptionally consider other cases.

  4. Thesis supervisors or former supervisors, tutors or ex-tutors, research stay organisers (European/international doctoral research component) and co-authors of articles may not be members of the examining board.

  5. The rector's delegate for doctoral studies, by delegation of the doctoral programme’s academic committee, designates a President and a Secretary from among the members of the examining board (it is recommended that at least one of these should be from the UAB).
Before the thesis defence, the PhD candidate sends each member of the examining board a copy of the thesis, giving them enough time to examine it thoroughly (at least 15 days).

With at least 10 calendar days' notice, the President notifies the School for Doctoral Studies of the date and venue for the public defence, and convenes the other board members and the PhD candidate.

The School for Doctoral Studies passes this information on to the whole university community.

In the thesis defence session, which is open to the public, the candidate presents the research conducted and discusses it with the members of the examining board. The defence may be conducted in any of the official languages of Catalonia or in English. Theses on philology or translation and interpreting may be defended in the corresponding languages.

The doctoral programme’s academic committee may exceptionally authorise the use of another language with the express approval of all the members of the examining board who are to evaluate the defence.

The PhD holders present may ask questions as and when indicated by the President.

As from 13/02/2012, examining boards for doctoral theses deposited at the School for Doctoral Studies issue a report with the overall grade awarded to the thesis, expressed as "no apte" (D), "aprovat" (C), "notable" (B) or "excel•lent" (A), pursuant to Royal Decree 99/2011, of 28 January, on official doctoral programmes. The same board may meet once more to propose that the doctoral thesis be awarded a cum laude distinction, for which a secret ballot must be taken and the decision to propose the distinction must be unanimous.

Candidates who receive a grade of "no apte" in the thesis defence are considered to be excluded from the PhD programme they have taken. In order to continue with PhD studies at the UAB they must make a new application for admission to a programme and complete all the stages set out in these regulations for presenting a new doctoral thesis.

The Secretary of the examining board personally delivers the official thesis assessment report to the School for Doctoral Studies, together with all other documents prescribed for the defence procedure.

The Deputy Secretary for Studies of the University Coordinating Council has informed the universities of the new procedure for using TESEO, the national database for doctoral theses.
 

This data collection must be done through a new computer application in web format, at the following address: https://www.educacion.gob.es/teseo.

Regarding the deposits that have been made since January 2020, the Doctoral School will introduce, in the TDX and TESEO repositories, the information of the thesis data, so that the doctoral student will not need to do any other management. The information will be the one that has been entered in the online deposit of the thesis.

To resolve any questions, send an email to tesis@uab.cat (you must identify yourself by indicating your ID / passport, NIU, name and surname).

 

Procedure for entering a doctoral thesis on the Intellectual Property Register

PhD holders may opt to enter their thesis on the Intellectual Property Register (RPI) of Catalonia. This service depends on the Ministry of Culture of the Government of Catalonia (Generalitat).

It has offices in Barcelona (Gran Via de les Corts Catalanes, 184, baixos), Girona, Lleida and Tarragona.

What is the Intellectual Property Register and what does it include?

The Intellectual Property Register, as stipulated in the Law on Intellectual Property, is an instrument for protecting intellectual property rights through public records.

Entering a work on the Register provides proof of authorship and ownership of the right to exploit a work economically.

Intellectual Property Registers specify rights that pertain to the works under protection. These can be moral rights (on whether the work can be divulged, on recognition of authorship, on respect for the integrity of the work, etc.), which always correspond to the authors, or economic rights (to reproduce, divulge, distribute or modify the work), which the authors may assign to third parties.

Intellectual property laws do not cover ideas, methods, systems or procedures. Therefore, only the literary or scientific expression of these may be registered.

There are two forms for entering a doctoral thesis on the Intellectual Property Register. The first of these depends on whether this is done by the author in person, or delegated to someone else. The second depends on the section the work belongs to. There are seven possible versions of the second form.

All documents can be found at:
 

Website of the Intellectual Property Register

Check the portal of financial aids, grants and calls of the UAB: UABsearcher.