Information before your arrival

• Students who receive the grant will be paid the Erasmus+ funding by bank transfer in two instalments: the first, after departure, for approximately 70% of the total amount awarded. To access the first payment, the following steps must be completed: submit the digitally signed original Grant Agreement; fill in the Bank Details section in the sigm@ application; submit the Attendance Statement; and submit the “Declaration of Responsibility/Travel” digitally signed. All four steps are essential to receive the payment. You can find more information on how to complete each step in the infographic “Que fer quan ja tens plaça”.
• The second payment corresponding to the remaining amount will be made once the student has returned and completed the following procedures: submit the original Certificate of Stay signed by the host university (which must also clearly state the start and end dates of the stay: day, month and year) and complete the Report on the stay (EU Survey).
• For the month of arrival and the month of departure, which are usually not full months, the actual arrival and return dates will be taken into account, and the payment will be calculated proportionally based on the actual days of stay during those months (assuming that one month equals 30 days). If there is not enough budget available to fund all the stays awarded for their planned duration, the maximum number of funded months may be limited in order to give as many grants as possible.

Any students who have not submitted the required documentation by 10 September of the academic year following their stay, will be considered to have withdrawn from the grant, and therefore will be required to return the amount they received. Failure to submit the documentation within the established deadline will result in the repayment of all amounts received.

• The Office of the Vice-Rector for International Relations will publish the resolution awarding the places and the waiting list. The final allocation will always depend on acceptance by the host university.

• Students who have been awarded a place must formally accept or refuse it within the deadlines and in the manner required by the call. If the student neither accepts nor explicitly declines the offer, it will automatically be considered a withdrawal, and they will not be eligible to apply for any other destination.

• Students who withdraw from the place after the established deadline must provide a written explanation of the reasons for their withdrawal to the exchange coordinator of their faculty or school. The coordinator will assess whether the withdrawal is considered justified or not. Unjustified withdrawals, as well as failure to comply with the requirements demanded of the student at any point in the process, will be penalized such that any future exchange applications they submit will be placed at the bottom of the list of applicants.

• Language proficiency will count for up to a maximum of 2 points during the selection process when evaluating the applications submitted. Students who wish to obtain additional points for language knowledge must submit the corresponding certificates rated according to the Common European Framework of Reference for Languages (CEFR).

• If they do not have certificates or if their certificates are not rated according to the CEFR, students may take an exam at the UAB Language Service, which issues a certificate accrediting language proficiency in English, French, German or Italian. The exam schedule is published on the Language Service website and on the UAB website, in the exàmens d'anglès section.

• This documentation must be attached to the application within the call’s submission period (except for students who take the exams organized by the Language Service, whose results will be sent directly to the International Relations Area and to the faculties/schools). Students enrolled in degree programmes taught at the UAB in the language of instruction of the intended mobility destination (see the list in the international mobility call) who have completed more than 50% of the credits of their studies will be awarded the additional 2 points.

• If required by the host university, the selected student must submit the official documentation proving the required language level. This documentation must be submitted after the selection process, within the deadlines and in the format established by the host university.

• Normally, during the spring preceding the academic year of the mobility period, the student will receive an email from the host university with information about the courses available for exchange students, practical information, and accommodation options.

• Each student must send a proposal for subject validation to the mobility coordinator, indicating the subjects they wish to take at the UAB and the subjects they propose to have validated at the host university, always specifying the number of ECTS credits.

• Once the mobility coordinator has approved this proposal, the student may prepare the Learning Agreement following the instructions provided by the Academic Management Office. This learning agreement must be sent by email for signature by all parties and subsequently uploaded to the SIA system.