Frequently Asked Questions
EGRETA is a corporate application of the UAB and so, you will find it inside your intranet workspace.
Since this tool is integrated into the UAB’s own identification system, you will not need to sign in again.
EGRETA is an application enabled for active researchers at the UAB and for technical management, administration and services staff who perform research management support tasks, such as department managers and responsible administrators.
In order to access the application, you only have to enter the intranet with your NIU and the usual password. If you are unable to do so, please contact the Technological Research Office at the following email address egreta@uab.cat or by calling +34 93 5814216.
When you log in for the first time, the system will ask you to choose the language in which you will be working.
However, if you want to change your working language once you're in the app, you can always do so via the User Profile icon. You'll find this icon in the top right corner. Tap it, and your profile screen will open. Go to the user settings option. The first option you'll see is the language settings. From the drop-down menu, you can choose your preferred working language (Catalan, Spanish, or English), but the interface is currently only available in Spanish or English.
The interface of the EGRETA application is developed exclusively in English. Initially it was not foreseen that the interface would be in any olanguage other than English, but its wide implementation in the countries of Central and South America led to the decision to offer the application also in Spanish.
Unfortunately, the scope of implementation in the Catalan market is not enough (EGRETA is only implemented at the UAB) for Elsevier to consider it appropriate and profitable to translate the interface into Catalan.
You can do this through the User Profile icon. You'll find this icon in the top right corner. Tap it and go to User Settings.
You can set up each of these sections in the most convenient way for your working procedure.
Administrative and service staff who perform responsible tasks in research and transfer within the Universitat Autònoma de Barcelona's own activities may request recognition of this activity provided they meet the requirements specified in the Research Virtual Office.
Projects are only considered those that were politically determined to be visible on the different portals (UAB Research Portal and Catalonia Research Portal). These projects are part of grants intended to fund basic, applied, or experimental research within a competitive call. These include projects from the State Plan, Educational Research projects, or international projects. Research grants intended to fund scholarships, infrastructure, mobility, staff additions, research groups, agreements, or grants not managed by the UAB and that are classified as external (External Projects and Grants, External Agreements, External Groups and Networks) will not be displayed.
You can check out all your grants in the concessions section of EGRETA.
If your personal information is incorrect, changes must be made to the HR database. You can contact them through the UAB ticket service.
For all other information, please contact the Research Technology Office at the following email address: egreta@uab.cat.
Duplicate records often appear on EGRETA. They are generated when more than one author or editor adds the same record or when publication records are imported from Scopus to replace an initial record loaded from the Eina application.
When you create a record, the system will warn you with a red indicator if the publication already exists. Click on the red flag and then on the pop-up to open the suggested record. If this is the publication you want to add but you are not among the authors mentioned, select Claim this record.
The Technological Research Office is regularly working on solving problems with duplicate records. You can also contact the team at egreta@uab.cat if you find any duplicates.
The Claim the content function can be made in two ways:
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Access EGRETA and find the publication you want to claim, click on the item and a new window will open.
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In the footer of the record’s page, select Claim this content
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In the option "Do you want to add this content", write a message to the system administrators (optional) and select Claim this content again.
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Start entering the information as if it were a new record.
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When you enter the title of the publication a red box will appear with the text Possible duplicate.
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Click on the box and the original record will be opened.
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If it is yours, select the option Claim this content that appears at the footer of the record’s page.
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In the option "Do you want to add this content", write a message to the system administrators (optional) and select Claim this content again.
Adding or obtaining an ORCID can make the attribution process of publications authorship more precise.
1. Access EGRETA and search the publication you want to claim, click on the item and a new window will open.
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In the footer of the record, select Reject this content.
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In the option "Do you want to delete this content", write a message to the system administrators (optional) and select Reject this content again.
The EGRETA team handles complaints about publications. Once they are resolved, you will be informed by email.
Adding or obtaining an ORCID can make the attribution process of publications authorship more precise.
If you have deposited your scientific production in the Digital Document Repository (DDD) and have your ORCID entered in both the DDD and EGRETA, your work (only articles, books, and book chapters) will be uploaded to EGRETA and validated directly. If you do not have your ORCID, or if you have not entered it in both systems, content synchronization will not be possible. If you do not have your ORCID, you can consult the ORCID Code.
In order to access the system using your institutional manager account, you must comply the following steps:
- Access the application using your personal User ID and password. You will access the application with a generic profile, meaning you will be able to view some information, but not work with it.
- Go to the top right of the screen, tap the User Profile icon, and select the Switch User option. A window will open with the name of the department you manage and to which you have access. Select it. From that moment on, you will be able to view your department's data, work, extract reports, etc.
If you are logged in as an institutional user, you will see the icons as follows:
If you need other administrative support staff in your department, institute or center to also access EGRETA, you will need to create trusted users. To do so, follow these steps:
- Click the institutional profile icon in the top right corner. Go to User Settings and then click the Profile section.
- Go to the trusted user option.
- Click on the Add trusted user button, a field will open where you can enter the name or NIU of the person you wish to add as a user.
4. Once selected, remember to save the changes using the button in the bottom right corner of the screen.
If the search does not return any users, please contact the Research Technology Office at egreta@uab.cat or by phone at +93 5814216.
To speed up and ensure the transfer of data between the Research and Economics areas, managers (or previously appointed support persons) must inform about the responsible economic unit that will manage the award.
For this reason, once the applications that the researchers have submitted to a call or a new research agreement/contract have been informed within the system, you will receive a notification requesting the above-mentioned assignment. To do this, you must access the field Responsible Unit for the required application or agreement field and select the related economic unit from the drop-down menu. If the unit does not appear, you should ask the Economics Area to incorporate it.
The maintenance at EGRETA where you will find all the awards and agreements (internal and external) is at awards. See the concessions directly related to your center and to which you have editing rights in the editable section. On the other hand, you will find certain types of awards at the preconfigured filters that you will find below the editable section.
From the content you searched for, you will need to select the list view. Once here, at the bottom of the screen, you will see the option to download in PDF, Excel, HTML, Word, CERIF XML.
More information on the EGRETA space on the intranet.
