Extraordinary review of the final grade

Approved by the Faculty Board on 5 May 2016.

Modified by the Faculty Board on 14 May 2019.

Modified following clarification from the Department of Academic Affairs on the extraordinary review of final grades on 3 March 2023.

1. If they disagree with the final grade, Bachelor's and official Master’s students at the Faculty have the right to request an extraordinary review and will be granted a period of fifteen calendar days from the date set by the academic–administrative schedule as the deadline for closing grading procedures. They must submit an application to the Dean’s Office or the management of the centre, to be delivered to Academic Management.
2. Before submitting the application for an extraordinary review of the final grade, students are first advised to undergo an ordinary review with the lecturer who taught the subject. The student may include in the application observations from this ordinary review as well as documentary evidence of having completed the procedure (copy of the assessment reports provided by the lecturer during the ordinary review).
3. Applications should be reasoned. “Reasoned” may be, for example, a technical argument (“the average is not correct”; “the grade weighting in the course guide has not been applied”) or an academic argument (“the marking criteria indicated in the course guide have not been respected”; “question X has been incorrectly marked for the following reasons…”).
4. The Dean’s Office will set up an extraordinary review committee, with permanent and substitute members from the Faculty’s teaching staff and, if deemed appropriate, inter-faculty teaching staff. Each committee will have a chair, a secretary, and one member (3 members in total). Wherever possible, these teaching staff will have taught on the degree. Each committee will include one member from each Faculty department plus one inter-faculty member. The teaching staff subject to the claim cannot be part of the committee.
5. The Dean’s Office will set up an extraordinary Master’s review committee, with permanent and substitute members from the Master’s teaching staff, after consulting and receiving proposals from the Master’s coordinators and Department Directors. Each committee will have a chair, a secretary, and one member (3 members in total). The teaching staff subject to the claim cannot be part of these committees.
6. The chair of the committee must notify the applicant student and the lecturer who taught the subject of the constitution of the committee and, therefore, the start of the procedure.
7. This procedure always involves hearing both the lecturer responsible for the grade and the student concerned.
8. Requests must be resolved within a maximum period of one month, excluding August for the purposes of this calculation.
9. The review process must be documented, including both the procedure followed and the decision adopted. Once the procedure has been completed, the secretary of the committee will forward the complete record of the inquiry to Academic Management for execution and communication to the interested parties. Academic Management will send the Dean’s Office the complete record of the extraordinary review process for its safekeeping.
10. In the event of any procedural doubts, the Committee will have the right to decide, consulting the Dean’s Office if necessary.