Check here the email address you should contact for each procedure or management.
In this section you will find information on the reviews you will have to undergo annually, the procedures for requesting extensions, suspensions or withdrawal from the programme, and for changing your enrolment status.
It is for this reason that the academic committee of the doctoral program publishes each academic year a call for follow-up, in which a committee made up of three doctors evaluates your progress of the research plan, the development of the document of activities and a report of the director of thesis and the academic tutor. In this report, the director and the academic tutor of the thesis inform, at least, if you have followed the agreed pattern regarding the number of meetings established between yourself and the thesis supervisor and if you have carried out the planned training activities for the academic year.
In exceptional cases (research stays or fieldwork), the Doctoral Commission, with a prior report from the academic committee of the doctoral program, may authorize replacing the oral and face-to-face presentation of the annual follow-up with another format.
Failure to submit to an annual follow-up without justification leads to the definitive drop in the doctorate program, since the positive evaluation of the follow-up is an essential requirement so that you can continue in the doctorate program and enroll the following course. If the evaluation of the annual follow-up is negative, you can re-enroll yourself from the same follow-up not exceeded within the enrollment calendar, make a new research plan, if the academic committee of the program requires it, and submit to an evaluation of this follow-up in the term of six months from the date of evaluation of the follow-up not exceeded. The date of the evaluation should consult the coordination of your doctoral program.
If you pass the follow-up in this call, you must register for the corresponding follow-up in the same academic year.
However, if the new evaluation is negative, causing definitive drop in the doctoral program.
For the preparation of the thesis should take into account:
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The development of the thesis can make full dedication, which means 3 calendar years (4 reviews enrolled) or part-time, which means 5 calendar years (6 reviews enrolled).
If you run out the deadline, you can request an extension to further develop the PhD thesis.
In this section you will find information on how to request an extension to your deadlines for work on the thesis.
Click on this link and go to Pla de Recerca i document d'Activitats to see the registered information on your doctoral thesis and the deadline date for completing it, based on the admission date. This date is related to the academic year of enrolment and you should keep in mind that the enrolment remains valid until 30 September, in the case of the first extension. This is not the case with the exceptional extension, in which the deadline is the date when the years since admission have elapsed.
If you are in the period corresponding to the exceptional extension, remember that this period in non-extendable and that if you have not the thesis deposit validated by the thesis supervisor (ED status) before the end of the term, you will not be able to continue doing the doctorate in wich you were enrolled. The maximum date of validation of the thesis deposit by the thesis supervisor conincides with the date indicated in your online academic record. If you have douts, you can contact the Coordination of your PhD programme.
To ask for the extension you need to submit the request to your CAPD. Contact your programme's management to submit this request. The CAPD will inform the School of Doctoral Studies so that the resolution on your request and the deadline for completing the thesis can be added to your records.
If you have changed between part-time and full-time status during the first two years of your PhD, the deadline for completion changes with respect to the admission date, because it is calculated in proportion to the amount of time devoted. In these situations, you should review the ending date for your doctoral thesis in Sigma. You will need to request the extension for the same academic year in which you complete your thesis.
If you have switched from RD 1393/2007 to the new RD 99/2011 and you have had progress reviews recognised, the deadline depends on the enrolment on the reviews. You will need to request an extension if you do not deposit the thesis after the third progress review. You will only have a maximum of 5 progress reviews, including those that have been recognised, to complete the doctoral thesis.
For more information, contact the coordinator of your PhD programme.
Requests for suspensions are to be addressed to your CAPD. There are two types of suspensions: sickness- or maternity-related and voluntary.
Whatever the type, you do not have to enrol if the suspension period coincides with a whole academic year (1 October to 30 September). However, if the suspension period covers part of one academic year and part of another, you need to enrol for both years.
Suspensions due to sickness, maternity or any other cause determined by law
These must be reported (with supporting document: part of medical leave or medical certificate indicating the days of sick leave) to the CAPD and the PhD coordinator must inform the School of Doctoral Studies and Sigma so that they can be added to the students' records.
This is for reasons other than the above and should be requested in writing from the CAPD in advance of the suspension. The request should be duly substantiated. The CAPD will then decide if it can be granted. If it can, the coordinator should notify the student, indicating when the student should submit to the progress review of the current academic year. The coordinator also informs the School of Doctoral Studies and Sigma so that it can be added to the students' records. The deadline for defending the thesis is extended in accordance with the duration of the suspension.
Suspensions are granted for a maximum of one to two years.
Withdrawal from the PhD programme may result from any of the following situations.
When admission to the PhD programme, the student will choose the enrolment status in which he will develop his doctoral thesis, which may be full-time or part-time. The enrolment status chosen and accepted by the PhD programme is registered in the first enrolment (subject 69501). The time for preparing the thesis will begin to count according to this record. Subsequently, the student, if he considers it necessary, may request, during his first two years of doctorate, within the period established by the academic-administrative calendar, the modification of this status, taking into account that it is the Academic Commission of the PhD programme who will accept, where appropriate, the modification of the enrolment status.
The student submits the Request form for changes of enrolment status to the administration of the PhD programme.
Check the academic and administrative calendar to know the term for the current academic year.
The CAPD issues a resolution on the request and reports this to the School of Doctoral Studies so that it can be added to the student's records.
The approved change will take effect on the time remaining to prepare the thesis.