Useful information

Useful information


news     CURRENT NEWS (updated on 03/06/2020)

  • 02/06/2020: Instruction of May 27, 2020 that modifies the resolution on the resumption of the realization of the external academic internships (curricular and extra curricular) of the master's studies of the academic year 2019-2020. [+]
  • The Library Service extends the loan of documents to the group of masters from Tuesday, June 2. [+]
  • 29/05/2020: The Rector and the Governing Team answer the doubts of the university community in relation to the situation of exceptionality. [+]
  • 25/05/2020: The UAB provides workers with the forms to access buildings on a regular or frequent basis from phase 1. [+]
  • 23/05/2020: Considerations and recommendations for evaluation activities. [+]
  • 21/05/2020: The UAB approved the Plan for gradual return to campus at the extraordinary meeting of the Safety and Health Committee. [+]
  • 20/05/2020: Extract from Order 10/2020, on Data Protection in the Ambits of Online Teaching and Online Assessment. [+]
  • 19/05/2020: Guide to the application of the adaptations to the virtual campus of the Service for Inclusion at the UAB (PIUNE). Support for students with specific educational needs. [+]
  • 19/05/2020: Guide for teaching and virtual assessment of students with specific educational needs. [+]
  • 18/05/2020: The UAB is working on a gradual return to campus. [+]
  • 17/05/2020: Order SND / 414/2020, of May 16, for the relaxation of certain national restrictions established after the declaration of the state of alarm in application of phase 2 of the Plan for the transition to a new normality. [+]
  • 15/05/2020: Suggestions to face the studies in period of confinement. [+]
  • 15/05/2020: Infographic with suggestions to face the studies in period of confinement. [+]
  • 10/04/2020: Resolution of the rector which developes Instruction 6/2020 in relation to the evaluation. [+]


GENERAL INFORMATION

According to Royal Decree 463/2020 passed by the Spanish Government, in which the state of alert is declared towards the management of the health crisis created by COVID – 19, and the Royal Decree 10/2020 the UAB has decided to reduce all on-site activity to the minimum level necessary to assure the safety of its personnel and facilities.

Given this emergency situation, and in order to preserve the safety of all persons, all presence on campus must be reduced to the minimum level, under the guarantee that all necessary procedures will be enacted for the maintenance of all essential services and to make sure that all necessary tasks can be performed by the university staff.

Services not defined as essential will not require the presence of staff on campus. The rest of services will remain operational, as far as possible, on a remote, online basis.

All persons who require unavoidable access to university facilities must contact the administration office responsible for the centre in question, to give support to the activity of security services. All persons who are obliged to come to the campus will strictly follow the safety measures established by the health services and authorities.

All possible mechanisms have been adopted in order to guarantee a maximum of possible activity, including telephone attention. However, we strongly recommend communication via e-mail. We summarize some essential:

- Teaching: Instructions and methodologies have been established, in order to enable teaching staff to replace on-site academic activity with virtual, online activities.
- Research: when physical entrance into the university facilities is considered unavoidably necessary, it must be communicated to the centre's administration office.
- Administration: the various sectors of the administration services (payments, acquisitions, economic management, academic administration, ICTs, etc.) will remain operational, as far as possible, on an online basis.

The Register Office will operate through its electronic site, and the Plaça Cívica Information Point will be available at the e-mail adress informacio@uab.cat.

The consideration of essential on-site services is given to those requiring a daily supervision and monitoring, namely:

- Security services
- Experimental farm and fields
- Animal care service
- Psychobiology Laboratory
- Clinical Veterinary Hospital

For any event on campus, including health issues, please contact the Security Service at phone number (34) 93 581 2525 (permanent, 24-hours service).

The Directive Team and the University Management will remain available for all university members.

This set of measures aims at reinforcing the suspension of on-site academic activity, and other indications adapted in accordance with the instructions issued by the Catalan Government, will remain in force for the following two weeks. Given the changing situation we are in, these measures and instructions may be revised and updated. A permanent channel of communication will be the university website (www.uab.cat/coronavirus) and the institutional electronic mail. For consultations, the relevant address is info.coronavirus@uab.cat.

Atenciˇ psicol˛gica

In the current context of a health crisis caused by the coronavirus (COVID-19), the Psychology and Speech Therapy Service (SPL) of the UAB offers the university community (students, faculty and administration and services staff) a toll-free psychological care number (900 10 15 80), coordinated by the Trauma, Crisis and Conflict Unit of Barcelona.

The aim is to provide psychological support telematically to people who have difficulty in adapting to the new health situation, or who feel an emotional imbalance with or without a previous psychological diagnosis.

They have also compiled a series of decalogues with recommendations, which you can find on their website.

We also provide you with a guide published by the COPC with recommendations for psychological management during quarantine for infectious diseases. [+]

Salut

 

The UAB approved the Plan for a gradual return to campus at the extraordinary meeting of the Safety and Health Committee held on 21 May 2020.

 

Workers must fill out the following forms to have access to the buildings on a punctual or usual basis starting from phase 1 of the gradual return to campus:

PUNCTUAL ACCESS

  • To collect documentation.
  • To start a process or collect data, etc.
  • To collect bibliographic material, computer, etc.
  • Perform punctual actions that need not be repeated in weeks.
  • The form must be filled out each time access to the building is required.

Process:

  1. Read the basic instructions described in the document Information and Training COVID-19 and the worksheets 06 social habits and 08 deconfinement.
  2. Submission of the one-time building access form.
  3. The centre's administration office receives the form by e-mail.
  4. The administration office, upon receiving the form, gives confirmation of access and notifies the Security and Surveillance Service (SSV).
  5. SSV will check, after identifying the person, that s/he is on the list of people authorized to enter the building.

USUAL ACCESS

  • Return to normal activity within the restrictions of the deconfinement plan the department, area or service has submitted to the Research Management Area.
  • Access the workplace, laboratory, etc. continuously, either once, twice, etc. a week, but with a clear continuity.
  • The form must be filled out once and can be used during all deconfinement phases.
     

Process:

  1. Authorisation by the Research Management Area of the gradual return to campus plan submitted by the department, area or service that authorizes which persons are allowed to access the facilities safely.
  2. Reading the health surveillance protocol
  3. Careful reading of the operative files 06 social habits and 08 gradual return to campus - phase 1 and of the document Information and Training COVID-19.
  4. Statement of responsibility and submission of the usual workplace access form.
  5. In case of belonging to groups who are vulnerable to COVID-19 - those suffering from diabetes, endocrinological disease, cardiovascular disease including hypertension, chronic liver disease, chronic lung disease, chronic kidney disease, chronic digestive disease, psychiatric disorder, immunodeficiency immunosuppression, cancer (in active treatment), pregnancy, aged over 60 years and morbid obesity (BMI> 40) - will require an assessment of fitness and a notice will be generated in the Occupational Health Unit (unitat.salut.laboral @ uab.cat), which will contact you to make the assessment. If the aptitude is negative access will be denied.
  6. The Administration, once it has received the positive assessment, will check that the person is authorised to search, give confirmation of access and notify the Security and Surveillance Service (SSV).
  7. SSV will check, after identifying the person, that s/he is on the list of people authorised to enter the building.
  8. In case of detecting any symptoms related to COVID-19, the worker must stay at home and notify the USL (unitat.salut.laboral@uab.cat) as stated in the Surveillance Protocol Health specific for COVID-19.
  9. At all times the building administration may request the support of the Prevention and Assistance Area.

 

You will find all operational recommendations and instructions adapted for the situation in the intranet.

The new mobile application Stop Covid 19 CAT contributes to detecting the disease, monitoring patients, monitoring symptoms and determining the evolution of the disease in Catalonia for decision-making.

Personnel members currently in the situation of Temporary Disability will need to send the corresponding documents issued by their Primary Healthare Centre (CAP), which can be requested by phone or through the app My Health. Documents must be emailed to the following address: seguretat.social@uab.cat in any format (scanned document, photo, etc.), as long as the content is readable.

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General considerations and recommendations when using online teaching tools:

  1. Do not forget that not everyone has the latest computer equipment or a high speed internet connection and that at moments of maximum usage the system works slower than usual: simplify the processes as much as possible and add additional time  for students to download and upload documents from and to the system, if necessary. Try to avoid having students upload photos or scanned documents (this can be complicated on mobile devices).
  2. Whenever possible, always use “corporative tools” such as Office365 (Teams, Forms, OneDrive, etc.) and Campus Virtual-Moodle. Avoid using free software such as gmail, zoom, houseparty, etc., since the majority of these do not offer enough guarantees in terms of data protection and security. In addition, dispersing tools can create confusion for students.
  3. Always be explicit when alerting students that the online session will be recorded, offering the possibility of disconnecting the camera to those who wish to do so. You must alert them before commencing the recording (proof that the procedure is being followed correctly).

 

To facilitate work from outside the University we have organized the different tools and services available, that allow to carry out the usual tasks, for each one of the groups of the university community (Students and PDI).

 

 

We make available the tools for teachers and students to facilitate virtual teaching during the period of stoppage of classroom activity:


Opportunities

Focused on teaching, not on the platform: physical classroom attributes are no guarantee of effective learning. Invest time in thinking about how to use the new technologies and the time you will dedicate to each one of them. Think about the strategies to be used when changing to online learning and what new perspectives you wish to incorporate.

Make use of interactivity: each technology can help us reach new ways of learning. In addition, many students are digital natives and are used to distance learning technologies. Make use of these advantages and apply them to virtual teaching.

This is a chance to innovate: a virtual environment opens new teaching modalities which can help us take advantage of this current difficulty to experiment with new learning methods and tools.


 

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Considerations and recommendations for assessment activities which may be useful for non-classroom (online) assessment under these exceptional circumstances:

  1. Adapt the assessment to an online format. Each lecturer should determine the size of the part of the programme that has been included in the non-attended period, in relation to the academic year and the degree course, and adapt the assessment for the affected period without making it stricter than the original assessment conditions. In general, the adaptation should not involve any great changes to the original assessment system planned.
  2. Maintain continuous assessment. As far as possible it is preferable in the current situation to maintain the continuous assessment of learning outcomes defined for each subject through tasks and activities carried out during the period which would often have been done outside attended class time.
  3. Opt for assessment outside class times. In the current situation it is preferable to opt for assessment activities which can be carried out under exactly the same conditions as class-based activities. These activities are carried out by students either individually or in groups within established deadlines: submission of projects, exercises, digital images, etc. Wherever possible use assessment methods that are alternative to exams.
  4. Follow the recommendations for real time activities, tests and exams. Real-time activities are the most difficult to adapt in situations of non-attendance because of technological limitations (internet cover, proctoring tools) and legal aspects (data protection and right to privacy; see Instruction 10/2020, on data protection in the ambits of online teaching and online assessment) which must be taken into account. You should also consider any possible incidents that your students may experience during online real-time assessment, such as internet connection problems, to avoid assessment under conditions of stress and tension (e.g. students must have sufficient time to answer the questions and check their answers before submitting them).
    1. The identity of the student being assessed: proctoring tools may not be used. One of the main concerns is to establish maximum security for the identity of the person doing the test. No tools using biometrics or proctoring may be used. These tools are not reliable and may easily be forged and their use is seen as excessive and disproportionate data processing under the GDPR (General Data Protection Regulation). It is preferable to find indirect methods of guaranteeing identity such as the submission of handwritten work, online meetings with a random sample of students under assessment once the test is finished, etc.
    2. Authorship: how to avoid copying. Along the same lines, the exams or tests cannot be invigilated as they would be in a classroom situation. The entire session cannot be recorded, only a few seconds at the beginning and the end to ensure identification (see Instruction 10/2020 on data protection). Any intrusion on student privacy must be avoided, such as the use of mobile phones strategically placed to obtain a 360º view, or "electronic invigilation" using webcams or Pespondus tools. In these cases indirect means should be used:
      1. Design of non-memory based testing. Designing tests which allow the consultation of resources and materials is a good option since it is better adapted to the current situation of information searches and can also allow a more accurate evaluation of the level of competence attained by each student. 
      2. Adaptation of exam paper formats. There are a number of options for making different exam paper formats for each student. The Moodle questionnaires tool offer the possibility of making different formats based on a question bank. You can also opt to parameterise the papers: the Computing Service of the UAB has created a code-generation tool and exam parameters using Microsoft Forms which is available at this link: https://apps.uab.cat/generador_tokens (blog with user manual: http://blogs.uab.cat/suportcampus/ca/generacio-codis-examens/servei-de-generacio-de-codis-i-parametres-per-a-examens/).
      3. Oral exams. Another good option which will guarantee the identity of the person being tested and that they are not copying is the oral exam. This is the only case where you can record the whole test, although it is not strictly necessary. You must do what you would do in the case of an attended test. If you decide to record the test you must strictly follow the protocol set out in Instruction 10/2020 on data protection.
    3. Technological issues to take into account. In the case of live online assessment activities, and especially in the case of exams, technological limitations are very important and should be taken into account.
      1. System limitations due to overload. The current capacity of the Campus Virtual–Moodle gets overloaded in two situations in particular: simultaneous connection of a large number of students (e.g. all taking a test at the same time) and complicated activities (e.g. questionnaires with automatic selection of questions from the question bank, randomness, a large number of questions and long student connection times, or a large number or large size of attachments, images, etc.). Overload does not necessarily occur for a single test but the accumulation of a number of tests at the same time. All tests and exams should therefore be programmed centrally to take account of these limitations. We are working to increase the capacity of the system. 
      2. How to avoid system overload. Given that the online classrooms have limited space, just like the physical classrooms, as far as possible we recommend that you:
    • Avoid students connecting at the same time to access material or information which could be sent by email (if you need them access the material immediately use the Moodle Quickmail or the student emails). If you do not think everyone is checking their mail you can post a link on the Campus Virtual, but send a mail anyway letting them know that they do have to connect. Most students probably will not have to enter the Moodle. This is especially useful if you have planned to do the test using an external tool (Microsoft Forms or similar).
    • Use the questionnaire tool with a longer reply time (a few days) for continual assessments.
    • Use the Task tool (submission) as an alternative to the questionnaire and set a reasonable deadline. We suggest that you give extra time for downloading the necessary information beforehand and making the final submission.
    • Allow enough time to enable staggered entry to the system especially for large groups. This will avoid the system slowing down at the beginning of the exam along with the stress this causes students.
  1. Assessment of final degree projects (Bachelor’s degree final project – TFG, and Master’s degree final project - TFM). All the considerations outlined in the section on oral exams affect the TFGs and TFMs, where an oral defence is required (obligatory for TFM). There are three basic options: 1) submission and defence of TFG/TFM  at different sessions; 2) submission and defence of TFG/TFM at the same session; 3) submission at different and defences at the same session. Details of these three options can be found in the document on online assessment of the CPOA-CAAE working group referred to below. None of these options need to be programmed in the centralised exam reservation system, since they are done using MS Teams and do not place a load on the system. They can therefore take place at any time.
    1. Deferred online submission and defence of TFG/TFM. This option is especially recommended for the TFG because it allows a large volume of projects to be managed and involved relatively low technological requirements. Students create a PowerPoint (or similar) and record themselves on a separate video explaining the PPT. Member of the examination panel have access to the student’s TFG/TFM dissertation, the presentation video and the PPT. The defence does not have to be open-door and a question and answer period is established  for the panel and the student. 
    2. Live online submission and defence of TFG/TFM. We recommend this for degrees, either Bachelor’s or Master’s, that do not involve a large volume of projects. It is particularly appropriate for the defence of Master’s degree dissertations. In these cases on the assigned the date and time the examination panel coincides with the student to present and defend the TFM. The defence is open-door and the days and times of the TFG/TFM defences are published on the website. Any member of the community can see the projects to be defended, the author, the date and time of the defence and the members of the examination panel, and can request to attend.
    3. Deferred online presentation and live online defence of the  TFG/TFM. This option is recommended for managing large volumes of submission, but it does have the drawback that it requires high level technological input. In this case, the student produces a PPT (or similar), record themselves on video explaining the PPT separately, and sends both files to the examination panel using the LMS platform of each university. The examination panel meets online with the student, asks their questions in real time and the student responds in real time.

To complement these recommendations and with a view to helping you to adapt your assessment to online assessment, we recommend the following documents and resources:

  • Instruction on data protection:  Instruction 10/2020, on data protection in the ambits of online teaching and online assessment sent to all PDI on 5/5/2020. Here you can find information about data protection involved in online teaching and assessment.
  • Document on online assessment produced by the CPOA-CAAE working group: Assessment of Learning at University, in the context of the emergency online teaching as a result of the Covid-19 Pandemic. The annex contains a series of different online assessment formats and guidance and recommendations according to the subject type.
  • Webinar on online assessment: https://web.microsoftstream.com/video/4a4b947f-bad7-4088-83e0-11486f9cf4d9 This is a recording of the webinar which took place on 14 May from the UAB and gives a general introduction to online assessment and general assessment criteria, as series of examples of assessment activities, key instruments and advice by lecturers from the UAB with experience of online assessment, and a presentation of the most usual ICT resources available from the UAB.

 

More information:

 

Infographics:

formaciˇ

We offer you a range of self-learning resources to help you work remotely during this lockdown. You will find them classified by themes and location.

First of all, we have created a section in the UAB Campus Virtual where you will find materials grouped together: 

  1. Communication and connectivity.

  1. Data protection.

  1. Prevention of risks in a teleworking environment.

  1. Working by objectives (for teleworkers).

  1. Management by objectives (for supervisors).

  1. Introduction to MS Office 365. This includes One Drive, Outlook, Office, One Note and Teams.  

Upon entering the virtual classroom for the first time, you will need to register at the following link.

After that, you will be able to access the platform here.   

 

MORE MS OFFICE 365 RESOURCES 

ONE NOTE 


TEAMS:  

  1. First steps and mian functionalities

  2. Good practices applied to the management of work groups using Teams: 

  • Guide on how to apply Teams to teaching.
  • Guide on how to apply Teams to the PAS sector.


SHARE POINT: 

 

ONE DRIVE

 

OTHER OFFICE 365 APPLICATIONS

Teaching and Training Resources for Staff: List of MOOCs on Coursera.

Canal TIC

CANAL TIC periodically updates its blog posts:

Here are some recommendations to make your work, safety, and accessibility to data you may need for work easier:

  • Avoid saving data and files on your computer hard drive or USB drive due to the risk of losing the information if the device fails or cannot be retrieved by other devices.  It is recommended that you save all files to OneDrive.
  • We also recommend that you move all files you regularly work with from the network drives (M:, N:, etc.) to OneDrive, so that you can readily access them when you need them from any device.
  • Decide what resources you need to work away from campus that may require a special procedure (for example, using programmes installed in one specific computer or staying within the UAB network). Contact the assistance and service centre (CAS) if you think you will find yourself in one of these situations.
  • If you think you will need your digital certificate for telematic processes or to sign documents, you will need to make a copy of it in order to install it into the computer you will be using. If you need to use someone else's digital certificate, you must first contact certificacio.digital@uab.cat.

Whenever possible, please contact support services (Centre d'Assistència i Suport) via e-mail at cas@uab.cat. This will help avoid too many phone calls and optimise available resources.


 

 

faqs

Will the UAB remain open?

It is necessary to limit the presence on the campus of everyone as much as possible, guaranteeing that we will enable all the necessary mechanisms for the maintenance of the essential services and that the staff of this university can do the tasks that are essential. People who have to access the university facilities must notify the administrations of centers responsible for the buildings to facilitate the work of security services. People who have to come to campus must strictly follow the safety measures established by Health.

Is the UAB prepared for an outbreak?

The UAB has a detailed plan for different scenarios in which there may be a COVID-19 outbreak. This planning of possible scenarios is focused on actions to be taken in case the situation deteriorates. The UAB regularly contacts its staff and students with measures they can take to prevent becoming infected.

What is the university doing to minimise risks of infection?
 
The university aims to reduce all general and specific risks for the community through adequate control actions and thorough cleaning of frequently-touched surfaces in order to reduce the possibilities of transmission. It also guarantees that soap dispensers in all bathrooms be filled at all times.

The Catalan Ministry for Health's personal protection measures to prevent coronavirus infection are the same as those to prevent similar acute respiratory infections: 
 

  • Frequent washing of hands (with soap and water or hand sanitizers), especially after contact with people who are ill and their environment.
  • Cover your mouth and nose with disposable tissues or use the inside of your elbow when coughing or sneezing, and wash your hands immediately afterwards.
  • Avoid close contact (maintain a distance of at least two metres) with anyone suffering from acute respiratory infections or showing symptoms such as coughing, sneezing or expectorations, and do not share any personal belongings.
  • Avoid sharing food and utensils (cutlery, cups, napkins, etc.) and other objects without cleaning them properly.

Will exams and evaluations be affected?

Classroom-based lectures will be replaced by online teaching. Lecturers will be in charge of setting the guidelines for their students. Online calsses conducted during the shutdown will form part of the subject's final evaluation.
In the case of practical sessions, such as laboratory activities, fieldwork and other cases which cannot be conducted online, lecturers will propose specific alternative activities to students. In relation to external curricular activities, those which cannot be carried out due to prevention measures being taken by the centre offering the activity, alternatives will be proposed for each individual case. 

Have there been any coronavirus cases until now?

Yes, we have had persons infected after being in contact with people from the affected areas. The university is in constant contact with the Catalan Ministry for Health.

Can I work from home?

University staff members will be able to choose possible alternatives after consulting this with their superior. The alternatives may include working from home or more flexible working hours (e.g., changing entrance and exit hours to avoid crowds and rush hour traffic). The ability to opt for one of these options depends on type of work, circumstances and technology available.

My personal circumstances make it impossible for me to travel to work, what can I do?

You must inform your superior and discuss possible options available under current regulations.

What steps do I need to take if I suspect I have coronavirus?

If you returned from an affected area in the past 14 days or you have been in contact with someone who has been diagnosed with coronavirus, you must avoid all contact with other people, not visit your healthcare centre (CAP), but rather call 061 and follow the instructions given by the Ministry for Health.

The Response Health app (Salut Respon) has a section of coranovirus with a very simple questionnaire with "Yes or No" answers. They ask for a phone number to contact the person who has any coronavirus symptoms. One of the goals of creating this section is to not saturate emergency numbers 061 and 112.

I am insured with MUFACE, am I covered? How should I act?

All those with a private insurance plan are 100% covered and will be treated following the protocol indicated by the health authorities. If you think you have symptoms - cough, fever and/or shortness of breath - do not go to the hospital emergency service. Call the following phone numbers first:

  • Telephone for questions and information: 955545060
  • Telephone for citizens with symptoms: 900400061


I'm a student, what about the extracurricular internships I am doing?

All the information on subjects related to the Employability Service, extracurricular internships and international practices during this exceptional period, can be found in this link.

Will the Veterinary Clinical Hospital be open?

The UAB Veterinary Clinical Hospital is receiving many queries, so it has created a page to answer the most frequent questions.


More information:


 

International mobility

Mobility

In the current situation of global emergency due to the COVID-19 pandemic, all international mobility programmes which have not yet begun will be postponed sine die.

The administrative procedures related to the organisation and resolution of mobility programmes for the 2020/21 academic year will continue as planned, but the materialisation of any mobility which would have taken place after the declaration of national emergency is hereby postponed.

The information on mobility will be regularly updated according to the changes made in the directives issued by public authorities regarding this current situation.


Returning from community transmission risk areas

Members of the university community living in community transmission risk zones must check with the corresponding Spanish Consulate for first-hand information on possible restrictions on mobility, both when exiting the country and when entering Spain.

Those who do return, even if they are in good health and with no symptoms associated with COVID-19, must remain in isolation upon their arrival and follow the instructions of authorities. Students returning during this period must inform their exchange programme coordinator at their teaching centre and consider the possibility of modifying their enrolment if necessary.

Frequently asked questions regarding international mobility (IN)

Frequently asked questions regarding international mobility (OUT)

MÚs informaciˇ

 

For more detailed information please visit these websites:

1. Channels:

2. Statements and reports from university and government institutions:

CRUE

Ministerio de Universidades

CIC

Universities and Research

3. Guides:

4. Frequently asked questions:

5. Others: