Candidates with Special Needs
UAB Idiomes will attempt to adapt the tests to the special needs of those candidates who have some form of disability. To enable us to do this, candidates should indicate—on enrolment—that they have special needs. UAB Idiomes then will contact PIUNE or (if necessary) another specialised centre so that they can assess what adaptations may be required in every case.
Access to the exams
Before each exam, candidates must identify themselves with a valid ID document that includes a photograph. Candidates without an ID document will not be admitted to the exam and will receive a grade of Absent.
Candidates whose name is not on the list will only be allowed entry with the permission of the coordinators or the invigilator, after making the corresponding inquiries.
Candidates who arrive late for the written exams (writing and reading comprehension) may enter the room provided that no more than 20 minutes have passed since the exam started. Under no circumstances may a late-arriving candidate continue after the established time for ending the exam. Candidates who arrive over 20 minutes late will receive a grade of Absent.
Those arriving late for the speaking exam, or for the English computer-based exams, will be offered another timetable slot only if this is possible. Otherwise they will receive an overall grade of Absent. If there were medical or compassionate grounds for the late arrival, they may request a change of date or exams period, submitting the corresponding supporting documents.
Once an exam is in progress, candidates may not leave the classroom until they have handed in their exam.
In each exam room there is a designated area for candidates to leave their personal belongings. Mobile phones must be switched off and placed inside the candidates' bags or in a box provided by the invigilator. Smartwatches are not allowed. The Language Service does not take responsibility for these belongings.
During the exam, candidates may only have the following on their desks: ID document, a bottle of water, a blue or black ballpoint pen and an eraser, such as Tipp-Ex. Other personal objects must be left in the designated area, preferably at the front of the room.
The invigilator will provide scrap paper if needed. Candidates may not use their own paper.
No papers may be taken out of the classroom, whether exam papers or scrap paper.
Exam attendance slips
Candidates may ask the invigilator for a proof-of-attendance slip. We recommend asking for this at the start of the exam, so it will be ready for you to collect at the end.
Recording of oral exams
Oral exams as part of assessments leading to certification are usually recorded. In the case of CertAcles exams, recording is mandatory, with the candidate's consent. The recordings may be used in the event of an appeal, or to train examiners.
Posting of grades
The candidates can view their exam results on the UAB Idiomes website. The official date for posting grades is given in the information for each exams period, and it is never later than one month from the date of the first exam. To access the grades application candidates must input their national ID or passport number and their date of birth.
Review and appeals
Candidates have the right to a personal, individualised review of the different results of the final exam.
The review and appeals period is announced with the specific information for each exams period. The timetables for reviews must be specified for each exams period and may be consulted on the Language Service website one day before results are posted, at the latest.
The purpose of the review is to show candidates their exams. Additionally, candidates can be given an explanation of how each part of the exam operates, the scoring criteria and procedures, and the criteria for passing the exam. Under no circumstances may candidates take away any materials shown to them or photograph them.
The review period begins on the day grades are posted and lasts for at least two working days.
After the review, candidates who still disagree with the partial or overall scoring may submit a written appeal, addressed to the Director, at the UAB Idiomes offices (Secretaria).
The period for submitting an appeal against a partial or overall exam result begins when the grades are posted and lasts for at least two working days.
Appeals are resolved by an appeals board, formed by the Head of Studies, staff from the Assessment and Certification Unit (UAC) and the coordinator of the corresponding language section. (An examiner from the section may also be asked to be present.) Appeals are resolved within a maximum of three weeks, given that the final grade rosters are closed within one month of first posting the grades.
All documents generated or received must be duly identified and filed in the offices of the Language Service.
Change of date or change of exams period
Candidates enrolled as part of their UAB Idiomes course who wish to be excused from taking the exam on the scheduled dates on medical, academic (overlap with other university exams), work-related, religious or compassionate grounds may request a change of date, submitting the corresponding supporting documents. If the request is granted a new date is offered, which always falls within the same exams period. If it is not possible to do the exam within the exams period a change of period may be granted. Changes of date must be requested at least one week beforehand, though this requirement can be waived in exceptional circumstances such as candidate's sickness.
Candidates enrolled as part of their UAB Idiomes course who are not able to attend at any time within the set exams period may request a change of exams period (for example, September instead of June). The request must be submitted at least three working days before the first day of the exams period. Once the exam session has started, only requests for a change of session as a result of unforeseen circumstances will be accepted, such as hospitalisation or accidents, submitting the corresponding supporting documents. Under no circumstances will requests made after the date of publication of the grades be accepted.
Requests to change exam dates or periods must be made in writing to the offices (Secretaria) of UAB Idiomes, either by email to the address firstname.lastname@example.org (Campus) or to email@example.com (Barcelona), or by filling in a paper-based form.