General Requirements to Erasmus+ Exchange
The Erasmus+ Studies Programme, programme KA131 2021/27, facilitates students' academic stay at a university in an EU member state or in third countries associated with the Program (Iceland, Liechtenstein and Norway) and the Republic of North Macedonia , Serbia and Turkey).
Switzerland has been excluded from participating in the Erasmus + program. To apply for a grant within the Swiss-European Mobility Program fund, it is necessary to contact directly the International Relations Office of the Swiss university of destination. You can consult more information in the website.
This call for applications aims to promote the Erasmus+ programme among PhD students at the UAB. The Erasmus+ programme enables posterior recognition of courses taken abroad. This recognition is in accordance with the learning agreement that the PhD students has made with the coordinator of the PhD programme before leaving.
PhD students pay the fees to the university of origin and have free registration at the host institution, where they have the right to the same services as local PhD students, in the same conditions. The host university must make the necessary information available about the stay, the accommodation options and the registration procedure.
The fact of undertaking an exchange visit to the destination university does not give the automatic right to obtain the qualification from that university.
The award of places at the destinations of this competition does not necessarily imply the granting of financial assistance.
To do an Erasmus+ exchange stay students must have nationality, permanent or temporary residence, or refugee or stateless status in one of the states participating in the Erasmus+ programme (see the list in the general information section).
Students must be registered on a PhD programme at the UAB during the 2022/23.
Students must not have previously done exchange visits with thin modalities of Erasmus+ studies or work experience at PhD level of a period of more than 9 months, given that according to the Erasmus+ visit calculator students may spend a maximum of 12 months per educational cycle on the Erasmus+ programme. Visits to Switzerland are not included in this restriction.
The PhD programme on which students are registered must have an exchange agreement with the corresponding exchange programme and also have the approval or the coordinator of the PhD programme. Where there is no valid agreement at the university where the student wants to do the exchange visit, a new agreement may be signed as long as this occurs before the visit takes place.
The partner higher education institutions must agree on the learning agreement for studies that the PhD students have to follow before the exchange visit takes place.
Students must have the agreement of the supervisor or tutor and the coordinator of the PhD programme that the work plan is fitting for the lines of research of the PhD programme.
Student must commit themselves to applying for the International Doctoral Research Component.
Proof of having medical and civil responsibility insurance is required.
Priority criteria for PhD students, ordered from greater to lesser weighting:
- Not having undertaken other exchange visit of more than 3 months in international centre during the period of the PhD programme.
- Not having undertaken visits of more than 3 months: 8 points.
- Have undertaken visits of more than 3 months: 0 punts.
- Academic year for PhD students:
- Second and third year PhD students during the academic year: 5 points.
- First year PhD students: 2.5 points.
- PhD students in the first extension year: 1 point.
- In the case of equal points being awarded the PhD student’s academic activities will be taken into account (participation in conferences, articles, etc.).
For the consideration of applications and the award of mobility exchange visits a Selection Committee will be set up made up of the Vice Rector for International Relations and Transfer and the academic secretary of the School for Doctoral Studies, or their representatives.
Exchange visit periods
The minimum period will be 3 months and up to 12 months for each cycle of studies may be taken.
The visits may be taken during the 2022/23 academic year.
The SEPIE (Spanish Service for the Internationalisation of Education) is the entity that distributes funds from the European Union destined to provide financial assistance to participants in the Erasmus+ programme. The grants will be awarded in line with the same criteria used in the selection process until the totality of the funding is exhausted.
It will be possible to finance up to a maximum of 5 months per stay. In case of availability of funds, the possibility of financing all or part of the stay exceeding 5 months will be evaluated.
PhD Students receiving financial assistance from the Erasmus+ programme will receive the funds by bank transfer in two payments: the first for approximately 70% of the total after they leave Spain. To receive the first payment students must have submitted the original signed subvention agreement and filled in their bank details on SIGMA, have taken the initial language level test (see the OLS section) and submitted their arrival certificate. All four of these actions are essential for receipt of the payment.
The second payment, of the remaining amount, will take place when the student has returned and carried out the following tasks: presented the certificate of the exchange visit signed by the destination university (and clearly containing the start and end dates: day, month and year) and filled in the report on the exchange (see detailed information in the student Erasmus+ dossier available on the UAB website, at the Mobility and Exchange link). For mobilities between 2 and 5 montsh, the month of the start and the month of the end of the visit, which are not normally full months, the dates of travel are taken into account and students are paid proportionally for the actual days of the visit during those months (calculating on the basis that one month has 30 days).
Where there is not enough financial support available for all the students, they can do the stay on the Erasmus+ “zero grant” mode.
Contribution for long stays, 2 to 5 months:
Table of amounts of financial support by country of destination:
|COUNTRY OF DESTINATION|
SEPIE GRANT (EU FUND)
|Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, United Kingdom*, Sweden||
|Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal||
|Bulgaria, Croatia,Czech Republic, Slovakia, Slovenia, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Serbia, Turkey, Former Yugoslav Republic of Macedonia||
* United Kingdom as associated country.
Students with fewer opportunities willbe able to receive an additional grant of € 250.
Contribution for short stays, 15 to 30 days:
- From day 1 to day 14: 70€/day, from day 15 to day 30: 50€/day
- Travel support: 1 day before and 1 day after individual support days.
- Additional help for students with fewer opportunities: €150 per stay.
Students with fewer opportunities
a) First year PhD students who have been beneficiaries of a general grant from the Ministry of Education and Vocational Training.
b) PhD students that have the status of refugees or with the right to subsidiary protection or that have submitted the request for international protection in Spain.
c) Students with a disability of at least 33%.
The Student will propose a destination. This destination must be a Higher Education Institution (HEI) with an Erasmus Charter (ECHE) from one of the Erasmus+ Programme countries.
The list of the Erasmus+ HEIs can be check at the oficial site for Erasmus+ by the European Commission.
An Erasmus+ agreement between UAB and the HEI host insitution is mandatory. In case there is no agreement in force with the university where the mobility will take place, a new one can be signed if both parties agree. This agreement must be signed by the host insitution and the UAB (Dotoral School) always before the beginning of the stay.
The student must agree with the institutions of origin and destination before the beginning of the stay the Learning Agreement, which is the document with the research proposal to be made during the stay.
The call for application for the 2022/22 academic year will have four decision dates for the award of financial support:
- 1st resolution: 26 September 2022, for requests received between 5 and 12 September 2022. Acceptance / Quiet period: up to 3
October 2022. In this resolution, up to 40% of the available resources will be granted.
- 2nd resolution: 11 November 2022, for requests received between 17 and 23 October 2022. Acceptance / Relinquish period: up to 18 of
November 2022. Up to 40% of the available resources will be allocated in this resolution.
- 3rd resolution: 30 March 2023, for requests received between 27 February and 17 March 2023. Acceptance/recession period: until April 14, 2023. Up to 20% of the available resources will be allocated in this resolution.
- 4th resolution: 30 June 2023, for requests received between 15 March and 16 June 2023. Acceptance/recession period: until 7 July 2023. In this resolution, resources that have not been allocated in previous calls will be granted.
The decisions will be published at www.uab.cat, section Mobilitat i Intercanvi Internacional – Erasmus Estudis Doctorat – Resolucions i Documentació Obligatòria.
Currently, there's no published resolution for this year, Check the deadlines from "Submission of Applications" chapter to guess when you'll find more information here.
During this period, you could find more information at PhD School website
- Extraordinary Resolution PhD 2021/2022
- 3rd Resolution PhD 2021/2022
- 2nd Resolution PhD 2021/2022
- 1st Resolution PhD 2021/2022
- Erasmus+ Withdrawal Form
- Certificate of Attendance Erasmus+ Study
- Arrival Certificate Erasmus + Study
- Commitment sheet to request the International Doctoral Research Component
- Grant Agreement Erasmus+ PhD
- Learning Agreement Erasmus Study PhD
- Interinstitutional Agreement Erasmus+ PhD (template)
- Checklist for Erasmus+ PhD Selected Students