When a student is admitted to the PhD Program, they must register each academic year, including the year in which the Thesis is deposited. The student registers then to a subject called "monitoring", that assesses the training acquired during the school year, as well as the progress towards crafting the PhD Thesis.
In order for the assessment to take place, each academic year the Academic Comission publishes a monitoring call. During this call, a comission formed by three Doctors evaluates the progress made in the research plan of the student, the development in their Activities Document, and a report from both the Thesis Director and the Academic tutor. The report's authors must, at least, notify whether or not the student has followed the guidelines for the follow-up meetings, and also if they have done any training activities during the academic year.
The Comission, after receiving a report on the matter, can authorize a substitute format for the oral presentation in the monitoring call, if the student cannot be present due to them being in a research internship or doing field work.
Unjustified absence from a monitoring call entrails the expulsion of the student from the PhD Program. Positive evaluation of the studies' development is fundamental in order to continue in the program and be registered for the following year. If the assessment is negative, a student can register for the same, previously failed evaluation, build a new research plan and stand for assessment the following month of March.
If the student passes this March assessment, they must register for the pertinent monitoring in the same academic year. However, if they fail, the student must leave the PhD Program.
The Academic Comission of the Doctorate Program in Materials Science establishes the following criteria to assess the Thesis monitoring
Ten-minute oral presentation, followed by 5 minutes to answer any questions made by tne Comission. In this oral presentation, the students must introduce their Thesis' theme. They must also detail the development and progress of their Thesis work during the evaluated period, in terms of results and activities, and describe the work plan for the following academic year.
Students must also hand in a report by the Thesis Director (document), like the one in in the attached model, to the Comission. This report will detail the progress in the crafting of the Doctoral Thesis during the last academic year, stating the frequency of the meetings with the student and the activities they have participated in. The report must be handed at the beggining of the oral presentation in a sealed envelope.
A report, like the one in the attached model, explaining the work done in the last twelve months, indicating the experimental approaches, and the techniques they have used.